Who we are
Here at The Lanchester Mountaineering Club (LMC) we take the privacy of our members data seriously and will only use your personal information or data for club administration purposes and for communicating with you about your membership. Only the committee members will be able to access your details.
Membership Privacy Policy
What data do we collect on you & others
In order to administer your membership, we will ask you for data such as Full Name, DOB, Full address, contact number & e-mail address
This information will be held by the Membership Secretary or Treasurer (as this is often the same person) & be made available to the President
Next of kin details
You will also be asked for your ‘Next of Kin’ details. Here we will ask for Name, Address, contact details & their relationship to you. As membership to the LMC is operated via a rolling annual subscription, next of kin details will be deleted after 1 year of non-membership to the club. After this period, you will be required to fill in a new membership form resubmitting all details.
How do we collect your data/ Next of Kin Data?
The Data required will be collected by way of either a Paper membership form or via a website form, signed by all joining members
Where do we store your data?
Your data will be stored on local Removeable Drives & a non-public access computer in a secure building. Data will be passed by e mail to the President only
What do we do with your data
Your data will be used only for club administration purposes and to communicate with you about your membership. Our policy is to send out all club mailings by Blind CC, however it may be necessary to give out your name & personal e mail addresses for the purpose of organising a Club Meet or event. These could go to any club member. Your permission for this will be sort by a tick box & signature on a membership form. You may withdraw this permission at any time by notifying the membership secretary. membership@lanchestermc.co.uk No other details of your personal information will be released without your prior permission.
Passing of Data to BMC
Your information is also passed to the BMC (British Mountaineering Council) in order for them to process you BMC membership & send out your copy of Summit Magazine & your membership card.
More information about how the BMC uses data can be found at www.thebmc.co.uk/privacy
How long we will hold your data for
Full personal data will be held for a maximum of 6 years.
Data with your name on (Such as financial records, Club journals) will be kept permanently.
Contact
If you have any questions about this policy, please contact president@lanchestermc.co.uk
General Website Privacy Policy
Contact forms
Users that email us, or use any of the contact forms on our website, will have their email address, IP address, and any data provided in the contact form or body of the email stored.
We keep some communication indefinitely to help us provide support and improve our services. Individuals can request copies of any previous correspondence with us at any time.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.
Analytics
We use Google Analytics for tracking visitors and aggregating information about the traffic to our websites. The Google Analytics privacy policy can be found here: https://policies.google.com/privacy. You can learn more about how to opt-out of tracking in Google Analytics here.
Who we share your data with
We don’t ask you for personal information unless we truly need it.
We don’t share your personal information with anyone except to comply with the law or protect our rights.
What rights you have over your data
You have rights under the GDPR:
- to access your personal data
- to be provided with information about how your personal data is processed
- to have your personal data corrected
- to have your personal data erased in certain circumstances
- to object to or restrict how your personal data is processed
- to have your personal data transferred to yourself or to another organisation in certain circumstances.
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Additional information
How we protect your data
The security and reliability of our service is our number one priority.
See wordpress.org/about/security for details on the security of the WordPress core itself.
What data breach procedures we have in place
Should any event occur where customer data has been lost, stolen, or potentially compromised, our policy is to alert our members/users via email no later than 48 hours of our team becoming aware of the event. We will also report such incident to any required data protection authority. We will work closely with any members/users affected to determine next steps such as any end-user notifications, needed patches, and how to avoid any similar event in the future.
